In relation to to-do checklist apps, there are lots of of them on the market. A few of which supply loads of options that you just’ll most likely by no means use. However there’s one to-do checklist app that retains issues easy, and that’s Kanbani. 

That’s how a to-do checklist app needs to be although. Holding issues easy so that you’re not spending a ton of time including duties to your to-do checklist. And making it tougher to see what it’s essential to do immediately. 

Kanbani’s UI can also be fairly straightforward to make use of. On the principle display screen, you’ll see three tabs. These are To-Do, Doing, and Carried out. I like this setup fairly a bit really. Because it means that you can simply see what it’s essential to do, what you might be presently engaged on and what you might have completed already. With out clogging up the principle display screen. You’ll be able to change these tabs too. Making them classes as an alternative of standing of the to-do’s, is a technique of fixing them. 

Kanbani makes including duties to your to-do checklist very straightforward

Including new duties is tremendous easy as nicely. Merely faucet on the icon within the higher right-hand nook that appears like a card with a plus signal on it. The icon seems like this, as an alternative of only a plus signal, as a result of the duties present up as playing cards. 

From there, you’ll be able to add a title for the cardboard, in addition to set an outline. It has a built-in copy/paste performance too. So in the event you copied a sentence out of your e mail, you’ll be able to simply put it into the title of the cardboard. 

There’s additionally the power to set a due date, archive it and extra. You’ll be able to color-code the playing cards too, permitting you to separate totally different initiatives. As an example, I might make critiques purple, whereas different articles could possibly be blue and any private to-do’s could possibly be orange. This makes it very easy to see what must be performed in a fast second. 

Lastly, you’ll be able to select which checklist so as to add it too, and even add a brand new checklist in the event you wished. It is a very straightforward option to preserve your whole duties organized throughout the app. 

You’ll be able to create a number of boards

With Kanbani, you may also create as many boards as you need. That is good in case you have some duties that it’s essential to do for work, and a few it’s essential to do for house or in your private life. So you’ll be able to preserve them separate but in addition use one app as an alternative of two, to remain on activity. 

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Every board has it’s personal settings, which is somewhat clumsy to get into. However as soon as you might be into its settings, you’ll be able to modify the identify, the creator, order of playing cards, and way more. 

A few of these settings might be altered independently of all of the boards in your Kanbani account. Just like the associated identify visibility. By default, it is going to present if there are totally different names, however you may also decide to make it seen or invisible on a regular basis. 

Backing up your boards is easy

Kanbani additionally has a backup choice constructed into the app. Permitting you to backup your whole boards, lists and duties. 

There’s cloud backup accessible, however just for Dropbox. This makes it straightforward to again up your boards and duties in Kanbani in the event you’re shifting to a brand new telephone.

Kanbani will robotically again up your content material, and by default it’s saved to /information/backups throughout the Kanbani folder in your machine. It’s going to backup each six hours, and preserve a most of 30 backups. Now these are the default settings, so you’ll be able to change these to roughly usually, (and roughly backups). Lastly, you’ll be able to select from a backup to revive. These backups are labeled with the date and time, to make it simpler to resolve which one to revive. 

Screenshot 20201007 183744 - App Overview: Kanbani

Lastly, you’ll be able to decide to create a backup at any time. Simply faucet on the gear icon on the high of the display screen, then faucet on Backup and Create Backup. It’ll provoke the backup and begin backing up your content material in a couple of seconds. It’s simply that straightforward. 

The native backups usually are not that giant. As an example mine are lower than 50kb every. So that they received’t take up quite a lot of area in your machine. It’s going to additionally solely make a brand new backup when information has modified. Like including new playing cards, archiving playing cards, and many others. So that you received’t find yourself with a bunch of backups which might be primarily the identical. 

Sync makes collaboration simpler than ever

One of many extra underrated options of Kanbani is arguably it’s Sync characteristic. Whereas it would sound fairly restricted in performance, it’s really actually highly effective. It means that you can simply collaborate with different customers, and that’s vastly vital nowadays with most individuals working from house now. 

With the sync characteristic, customers are capable of share their boards with different individuals. Simply click on the down arrow within the higher right-hand nook of the display screen, after which faucet on “Sync”. From there you’ll have choices to begin sync, and even open a QR Code, that one other person can scan and get entry to your board. 

There’s additionally an choice to sync this with an FTP website, by way of Android Share and some different methods too. Making it fairly versatile, and never simply restricted to sharing a scannable QR code to share your board with another person. 

The choices for syncing are fairly granular. You’ll be able to select which boards you wish to sync, how usually it is going to sync robotically (that is good for utilizing together with your co-workers as issues can change fairly shortly), and even create a distinct syncing profile with totally different settings. Which might be good for utilizing on a separate board. Maybe one profile to your work board and one for a private board that you just don’t have to sync as usually, or have encrypted. 

Kanbani is all about privateness, even with regards to sync. You’ll be able to select to encrypt  the syncing course of if you want. 

When you press “Sync” the syncing course of solely takes a couple of seconds. It will rely in your settings and community pace, after all. 

Kanbani is obtainable on the internet, desktop, Android and iOS. So irrespective of the place you might be, or what machine you might be utilizing, you’ll be able to share your board with different individuals. 

Preserve observe of your duties on desktop & cell

Kanbani isn’t only a smartphone app. It really works on the internet as nicely. You’ll be able to take a look at a demo mode of what it seems like right here. Utilizing the net model makes it even simpler to share with others. Simply seize the hyperlink and anybody you share that hyperlink with will be capable of view your board. You additionally nonetheless have the choice to obtain a scannable QR Code that may open the board too. 

Importing and exporting can also be accessible on the internet model of Kanbani. Which you’ll import from Trello, Excel and extra. This makes it straightforward to get began with Kanbani, or straightforward to depart (if exporting) Kanbani for an additional app like Trello. 

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Kanbani is open-source and you may test it out on Github

An web connection isn’t at all times wanted

One of many joys of getting a privacy-centric to-do checklist app like Kanbani, is that you’ll be able to use it on-line and offline. So if you’re working and the web is out, you’ll be able to nonetheless use Kanbani so as to add duties, full duties and verify to see what continues to be in your to-do checklist. Since it’s not syncing each few seconds (until you activate that choice, however extra on that later), web isn’t wanted 24/7 for Kanbani to work. 

There’s additionally no registration wanted for Kanbani. Which may sound unusual, however that is really a privateness factor. The place Kanbani isn’t holding onto our usernames and passwords, it implies that it’s a lot tougher to hack our accounts. And the sharing is all performed by way of URL and QR Code sharing. 

Probably the most privacy-centric activity administration app but

Today, we’re all apprehensive about our privateness, and Kanbani is taking that significantly. From not utilizing person registration, to utilizing encryption, to syncing to your individual server, Kanbani has gone above and past with reference to person privateness. Kanbani goes so far as to take away Google Play Analytics in the event you obtain the app from its website, as an alternative of Google Play. 

Kanbani has one-tap encryption accessible, permitting customers to have peace of thoughts with their to-do lists and boards. 

Customers have the power to import/export their boards to some other app, making it straightforward to depart Kanbani for an additional app. With out having to undergo the wrestle of recreating your boards and duties in one other app. It’s only a few clicks away. 

Lastly, there’s additionally the choice to sync to your individual server. So as an alternative of utilizing Kanbani’s server, and worrying about whether or not it’s secure or not, you should utilize your individual server. And even preserve your boards native. 

Customers love that Kanbani focuses on privateness, amongst every part else. Simply check out this testimonial from an actual Kanbani person: 

I’m fairly paranoid with regards to my stuff – 90% of all duties I had, have or could have dwell in Kanbani. I merely can’t afford shedding it. Most on-line companies usually are not open supply, you can’t peek inside and take out what’s yours. Kanbani is constructed round Realm, a free database engine, and you may extract Realm information with Kanbani’s Again Up command and examine it in Realm Studio – one faucet and also you get a file with your whole info, and that with out root.

Kanbani can export and import boards utilizing JSON (by way of a “sync” to a “native file”). To be secure, I do Realm backups and JSON as nicely, so with these measures probabilities to lose my information are close to zero. Take this 12 months’s information about Lightroom irreversibly wiping out photographs on customers’ units (supply) – this merely can’t occur with Kanbani. And the builders can by no means make my “first 100 playing cards free, then $1 per card” – even when they wished.


Kanbani is free, with no strings hooked up

This isn’t one thing we see quite a lot of nowadays, however Kanbani is totally free. There’s no value to obtain the app, no in-app buy and no adverts. 

There’s additionally no catches or gotchas with Kanbani. It’s legitimately free. 

Kanbani isn’t even charging for syncing or sharing. There’s no limits in any respect throughout the app, on boards, duties, and even characters. Which makes Kanbani nice for taking notes throughout the playing cards. 

Kanbani App Overview Scores

  • Ease of use (4/5) – Kanbani is tremendous straightforward to make use of to-do checklist app, despite the fact that a couple of issues are a bit tough to do, or require a couple of further steps, it does nail the necessities. That’s making a to-do checklist, and making it straightforward to see what’s in your plate. 
  • Options (4/5) – Kanbani is definitely fairly feature-rich, and makes it straightforward to collaborate with your mates, household and colleagues. It focuses closely on privateness, which is one of the best characteristic that any app might supply. 
  • Design (3/5) – To be sincere, Kanbani might use a facelift. The app does have a fairly outdated design, however it does work fairly nicely. The phrase “if it ain’t broke, don’t repair it” involves thoughts. 
  • Total (4/5) – Kanbani isn’t excellent, however it does quite a lot of issues proper. Not overdoing it on options, making it straightforward to see your to-do lists for various initiatives, and focusing closely on privateness. And it has earned a 4 out of five-star evaluation from us. 

Kanbani App Overview Execs and Cons


  • The app is tremendous straightforward to make use of
  • Closely targeted on person privateness
  • Kanbani makes conserving on observe together with your duties very straightforward
  • Duplicating playing cards could be a life-saver in the event you do the identical form of activity a number of instances
  • Extra boards make it straightforward to separate totally different initiatives
  • It’s free with zero in-app purchases
  • Tremendous straightforward to get began, no join mandatory


  • The design is considerably outdated
  • Some options could possibly be simpler to entry

Wrap Up

As I’ve talked about already, Kanbani isn’t the best possible app on the market, however it does an excellent job at serving to you keep on activity, and it’s nice with regards to privateness. Whereas it may not be the tip of the world in case your to-do app will get hacked, it’s nonetheless not one thing you wish to have occur. And Kanbani is taking steps to make sure that doesn’t occur. From not requiring person accounts, to conserving adverts out of the app, and every part in between. 

Kanbani’s feature-set is definitely fairly wealthy, despite the fact that it could not seem like it on the floor. With the net viewer, so you’ll be able to work in your to-do checklist out of your laptop. In addition to the power to sync your boards and share with different individuals – and that’s board-dependent too. It’s unbelievable the quantity of options baked into Kanbani. 

I’ll be switching from Todoist over to Kanbani for the privateness options alone. 

You’ll be able to speak with Kanbani builders over on the XDA Discussion board

Along with being accessible on Google Play, Kanbani can also be accessible on Huawei’s AppGallery


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